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2020 ACA Annual Meeting Registration Information

Registration includes:

• Access to all scientific sessions
• Access to commercial exhibition
• Access to poster exhibition
• Coffee breaks
• Opening Ceremony & Reception
• Awards Banquet (no other meals)

Everyone attending the 2020 ACA meeting, including session chairs, must submit a registration form with the appropriate fee. Exhibitors who present a talk or poster must also register as a meeting participant. Those submitting an abstract must also be registered for the meeting prior to submission.  

If you are an ACA member and have an ACA username and password, simply log into your account to register as a member.  You will be prompted to pay dues prior to registering for the meeting. 

Registered participants will receive a name badge securing admission to the opening reception, exhibit show and scientific sessions. Fees for workshops and certain social events are separate from the registration fee. If you are attending a workshop as an organizer or presenter, you must register for that workshop. Workshop organizer’s registration fee for their workshop will be waived (via a coupon code provided by ACA HQ to the listed organizers).

A discounted registration level has been added to assist attendees living in Canada, but only with early-bird registration. This is offered only to verified Canadian residents. Anyone incorrectly claiming the discount will be required to pay the difference in registration fees.

This year the ACA also provides an “ACA Member PLUS” registration option that covers both the registration for the 2020 ACA meeting and 2021 ACA membership dues and may allow dues reimbursement.  You will pay one fee and receive a coupon code (via email after the meeting and when the membership window is open in October of 2020) to renew your next year’s ACA membership (after registration is paid).   If you do not receive a code or experience any issues activating your membership please contact ACA HQ.  

One-day registration is limited to ACA members who are students or post-docs and are enrolled at a college or university that is located within 100 miles of the city of San Diego. Also, with prior written approval from the session chair, ACA members who are invited speakers and will attend only on the day of their talk may register for a single day. Anyone found not to meet the requirements of either category will immediately responsible for the difference in registration fees.  

Registration as a Non-Member includes all items listed for member registration, above, and membership in the ACA for the remainder 2020. 

“Guest” registrants, as well as “Child” registrants, will receive a badge and access to the general meeting areas as well as admission to the Opening Reception, YSIG Mixer (when attending with a qualifying attendee) and the Closing Banquet. Guests may not attend meeting sessions. Registration for a “Guest” or “Child” is a fixed price, regardless of event participation. 

Invited Speakers, who are not ACA members, are extended the discount of 25% off of the non-members’ “Early Bird” registration fee.  This coupon code and discounted rate and includes an ACA membership.  The discount will not be extended after March 31st.  A coupon code will be shared with invited speakers by the session chairs.  If you are an invited speaker and do not receive a code please contact ACA HQ before March 31st to assist.  

 

Payment of Registration

All payments are processed through the online registration system and prices are in USD.Please note:
  • Purchase orders not accepted.
  • A $35 fee applies to returned checks.
  • A $35 fee applies to registrations paid via wire transfer and requires approval of the ACA HQ.
Registration must be submitted on or before 11:00 PM., EST, March 31, 2020, to be eligible for the early registration rate. Registration must be submitted on or before 11:00 PM., EST, June 15, 2020, to be eligible for the “regular” registration rate. On-site registration will also be available at the “belated” rate.

 

 

Financial Assistance

The ACA wishes to be make our annual meetings inclusive to all students and scientists interested in the study of the arrangement of atoms in matter. The ACA offers several financial assistance programs for members, students and early-career scientists and it will attempt to make other types of accommodations as might be needed to make our meeting more accessible. Please see Travel Grants or contact ACA HQ for more information. 

 

Receipts

Please note that we will not be issuing receipts at the registration desk.  The new member management and registration program allows for all attendees to log into their account and print out any invoices associated with their membership or attendance.  If you need instructions on how to access this information stop by the registration desk or download the instructions.  

 

Check Issuing & Cashing 

Students and young scientists may apply for travel grants to offset costs associated with attending to the 2020 ACA.  Application instructions are meeting can be found on the Travel Grant page.  Please note that any and all funds issued in connection with travel grants will be issued via check.  The ACA cannot cash any check and no wire transfer requests will be granted.  If you need to cash a check on-site and do not have a local bank account, or are traveling internationally, please research your check cashing options prior to arrival at the meeting.  

Meeting Registration Refund Policy

If you have questions about our cancellation or refund policies, please email us!

Cancellation requests should be made in writing to ACA Headquarters.

Requests received on or before April 30, 2020, will receive 100% of the total remittance.  Requests received between May 1, 2020 and June 15, 2020 will be honored less 50% of the total remittance.

Fees will not be refunded after June 15, 2020.  

On-site registration will also be available at the “belated” rate.

 

Additional Meeting Policies

Visit the ACA's Meeting Policies page for  details on our meeting policies and statements.  Please feel free to contact ACA HQ with any questions or concerns. 

 

Special Needs

Participants with special needs arising from disabilities or particular dietary requirements are invited to contact ACA HQ to discuss appropriate accommodations.
 
 

Photo Release

ACA will take photographs and video at the meeting. By registering for the meeting and its associated events, you agree to allow ACA to use your photo and/or video footage of you in our publications, materials, websites, or promotions.