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Preparation, Submission & Presentation

There will be THREE poster sessions at ACA2023:

POSTER SESSION #1
 POSTER SESSION #2
  POSTER SESSION #3
Saturday, July 8, 2023 from 5:30 PM - 7:30 PM ET
Sunday, July 9, 2023 from 5:30 PM - 7:30 PM ET
 Monday, July10, 2023 from 5:30 PM - 7:30 PM ET
 
A Poster Session is a graphic presentation of an author's research. Authors illustrate their findings by displaying graphs, photos, diagrams and a small amount of text on the poster boards. Poster Sessions will take place in the Harborside Foyer just in front of the exhibit hall. Authors will hold discussions with attendees who are circulating among the poster boards.  Please note that there are no virtual presentations. All presenters must attend and present in Baltimore. 

 

Virtual Display

The virtual poster display will be hosted by the ACA on Oxford Abstracts.  You are the copyright holder of the work presented on your poster. You may want to review About The Licenses: Creative Commons licensing, and choose to display this information on your poster.  The ACA considers reuse of poster material (including any form of transmission/upload/or otherwise making available a poster) without the explicit consent of the copyright holder to be unethical, and possibly illegal, but distribution of material may still have implications for intellectual property and publication.

It is important that you upload your poster to the Oxford Abstract site in order to have it displayed in the program. We will send you an e-mail containing directions on how to upload a poster to the system.  Please note that the last day for uploading your poster to have it displayed in the conference app is Friday, June 30, 2023. 

 

Information for Poster Presenters

Creating Your Poster

There are many resources to assist with preparing your poster for presentation.  The ACA has specifically created this guide to help authors when creating posters.  

• Recommended size is square 40” high x 40” wide (101.6 cm x 101.6 cm)
• Posters should be no larger than 40" high by 45" wide (101.6 cm high x 114.3 cm wide)

Use Microsoft PowerPoint, Publisher or similar software to create your poster. Final posters can be submitted in a .pdf format; other file formats will not be accepted for uploading. 
Uploading 

All posters should be uploaded to the Oxford Abstracts website by June 30, 2023.  There is no charge for submitting your file and the process takes only a few minutes.  

Submit Your Poster
Printing

A high-resolution printed poster must be posted in the appropriate space in the poster presentation area.  A poster chair will be available on Saturday morning to share poster numbers and directions for hanging.  

You can utilize a printer of your choice either near to the conference or print and carry your poster with you while you travel.  The costs associated with creating and shipping the poster display is the responsibility of the authors.

The ACA assumes no responsibility for the printing or storage of your poster and will not save posters left hanging after the end of the session.
Onsite
  • The  boards will be labelled with the preassigned ACA poster id-number. 
  • All posters need to be hung in the exhibit hall on Saturday, July 8th between the hours of 9:00 AM - 12:00 PM ET.  
  • Refer to your acceptance letter and/or the final conference program for the time and location of your poster session.
  • Pushpins, or thumbtacks will be provided to mount your poster.
  • The designated poster presenter (author or coauthor) must be present at the assigned space during the designated time to discuss the work presented.
  • Paper numbers will be placed on the poster boards in numerical order.
  • Find your paper number and put up your printed poster in the designated space.