ACA Annual Meeting & COVID-19 FAQ

After careful consideration of the ongoing spread of COVID-19 (coronavirus) both overseas and in the United States, and of resultant government actions, the ACA Council has determined that it is not possible to conduct ACA’s 2020 Annual Meeting in San Diego, California, scheduled for August 2-7, 2020. Furthermore, it is not possible for the ACA to reschedule the meeting to a later date. However, the ACA is planning to hold a virtual meeting with webinars and possibly posters, to be held in the first week of August.

Will ACA 2020 be rescheduled?

Meetings the size of ACA are planned years in advance and require extensive logistical planning. In order for our community to stay connected, the ACA 2020 Annual Meeting will be going virtual!  Further details will be shared here and via email.

How does the ACA plan to conduct the Annual Membership Meeting and conferences with SIGs and Committees typically held during the conference?

The ACA is evaluating options. Updates will be provided as information becomes available.

Will paid attendee registrations be refunded?

Everyone who has registered to attend ACA 2020 will receive a full refund. You do not need to contact the ACA directly to request a refund. If you registered for the meeting, information about the refund timeline and all refund policies will be emailed to you in the near future.

Will attendees, speakers and exhibitors be refunded for airline tickets or other transportation or hotel and housing expenses?

Attendees, speakers and exhibitors are personally responsible for any travel/hotel arrangements they’ve made. We urge those who were planning to attend the meeting, to directly contact any airlines where flights or travel arrangements were booked and to contact the hotel directly to cancel room reservations.

Will corporate sponsors be refunded?

All corporate sponsorships of session, workshops or events will be refunded. As a corporate meeting sponsor ACA HQ will be contacting your designated corporate representative to make arrangements for refunds and we appreciate your patience as our staff tackles this immense task.

Will exhibition reservations be refunded?

Exhibit reservations will be fully refunded. If you are a non-profit exhibitor, ACA staff will be in contact to refund the booth rental fees.

If you are a non-profit exhibitor, Dan Cooke, Director Exhibit & Advertising Sales at AIP Publishing, will be contacting you directly to make arrangements for a full refund and will provide contact information regarding any planned shipping, signage or rentals.

How may I support the ACA during this challenging time?

You have the option to receive a full refund of your paid ACA 2020 registration OR you may donate your registration funds as a charitable contribution to ACA, a tax exempt 501(c)3 organization. Donations will be used to support the ACA during this difficult financial period due to the COVID-19 pandemic. Information on this option will be forwarded to all registered attendees when information regarding refunds is circulated.

Who can I contact for more information?

If you have any additional questions or require assistance, please contact Kristin Stevens.

Again, thank you for your patience, as we continue to work through all the details.

Should attendees have any further questions about the status of the annual meeting, refund policies and/or the ACA action plan, please feel contact ACA HQ.